America's great sports car classic will run March
13-16, 2013, when Sebring International Raceway
hosts the 61st Annual Mobil 1 Twelve
Hours of Sebring Fueled by Fresh From Florida.
Once again, Sebring will attract the finest international
field of road racing cars and drivers to appear in North
America. Sebring's famous Midway features
a variety of foods, beverages and souvenirs, plus manufacturer
displays, and carnival rides, also the Paddock is
a great location to display or sell your product which
is located between the suites and the Competitor Team Paddock
(space is Extremely limited).
With nearly 200,000 in attendance, and over 130 vendors
and exhibitors each year, space is going fast. Don't miss your
opportunity to be a part of this world renowned event!
To reserve your space, just fax the
agreement with desired size and contact information to me at
863-655-1777. Deadline for vendor/display space is March 1,
2013.
If you have any further questions, please call Jesse McClelland
at 863-655-1442 ext. 211.
- Food Vendors: Paddock
- $2,000 Non-refundable Deposit due by February 1, 2013.The Deposit will go
toward your first $8,000 in sales, after that 25% of gross receipts will be due to SIR
before departing the racetrack.(electricity included)
- Non-Food Vendors: Paddock
- 10' X 40' $2,000 Non-refundable
Deposit due by February 1, 2013. The Deposit will
go towards your first $8,000 in sales, after that 25% of
gross receipts will be due
to SIR before departing the racetrack. (electricity included)
- 20' X 40' $3,000 Non-refundable Deposit due by February
1, 2013. The Deposit will
go towards your first $12,000 in sales, after that 25%
of gross receipts will be due
to SIR before departing the racetrack. (electricity included)
- 40' X 40' $4000 Non-refundable Deposit due by February
1, 2013. The Deposit will
go towards your first $16,000 in sales, after that 25%
of gross receipts will be due
to SIR before departing the racetrack. (electricity included)
- Booths Under Pit Structure: Paddock
- Exhibitors - 14' x 18'
Booth - Non-refundable fee of $1,500
- Non-Food Vendors - 14'
x 18'
$1,500 Non-refundable Deposit due by February 1, 2013.
The Deposit will
go towards your first $12,000. in sales, after that 25%
of gross receipts will be due
to SIR before departing the racetrack. (electricity included)
- Exhibitors - No Sales - Paddock
10' X 40' $2,000.00
20' X 40' $3,000.00
40' x 40' $4,000.00
- Exhibitors - No Sales - Midway
10' X 40' $1,000.00
20' X 40' $2,000.00
40' x 40' $3,000.00
Exhibitor Rules and Regulations
Race Dates / Race Hours - Tentative
Booths must be manned from March 13th through the 16th .
Monday, March 11th, 2013 - Test day - Exhibitor Set-up
Tuesday, March 12th, 2013 - Test day
Wednesday, March 13th, 2013 - Practice/Qualifying
(Vendor or Exhibit) Must be set up and open this day
through March 16th.
Thursday, March 14th, 2013 - Practice/Qualifying
Friday, March 15th, 2013 - Race
Saturday, March 16th, 2013 - Race
Exhibit Space Rates:
Food Vendors: Midway
- $2,000 Non-refundable Deposit due by February 1, 2013. The
Deposit will go toward your first $8,000 in sales, after that
25% of gross receipts will be due to SIR before departing the
racetrack. (electricity included)
Non-Food Vendors: Midway
- 10' X 40' - $1,000 Non-refundable Deposit due by February
1, 2013. The Deposit will go towards your first $4,000
in sales, after that 25% of gross receipts will be due to SIR
before departing the racetrack. (electricity included)
- 20' X 40' - $2,000 Non-refundable Deposit due by February
1, 2013. The Deposit will go towards your first $8,000
in sales, after that 25% of gross receipts will be due to SIR
before departing the racetrack. (electricity included)
- 40' X 40' - $3,000 Non-refundable Deposit due by February
1, 2013. The Deposit will go towards your first $12,000
in sales, after that 25% of gross receipts will be due to SIR
before departing the racetrack. (electricity included)
Applications
All
exhibitors/vendors must submit an application no later than
January 15th, 2013.
A photograph
or complete written description of the exhibit must be sent along with the
application.
Payment
Upon
approval of your application by SIR, a contract will be mailed
to you as notification that your application has been accepted. Sign
and return the contract with deposit by February 1st, 2013.
Rules of Conduct
- All exhibitors/vendors are expected to conduct themselves
in a professional manner, according to the rules of this agreement. Any
unruly conduct, refusal to follow rules, or use of foul language
to race fans or raceway personnel will be considered grounds
for expulsion from the racetrack. Such exhibitors/vendors
will be invited to return to subsequent.
- Scalping of credentials by exhibitors/vendors, their agents,
family members, or any other person will result in immediate
expulsion with no refund and the exhibitor/vendor will not
be allowed to return to subsequent races.
- All exhibitors/vendors will be required to keep their booths
open for business during the hours specified on Page 1.
Laws and Ordinances
Exhibitors/ Vendors must comply with all applicable Federal,
State and Local statutes and ordinances, and must assume full
responsibility for the payment of all sales, use and processor
interest taxes, assessments, and/or fees occasioned by Exhibitors/Vendors
use of premises.
County Health and Sanitation
All laws, ordinances, and regulations pertaining to public health
in the State of Florida, County of Highlands, will be in effect.
Health Permit
A health permit is mandatory for all exhibitors/vendors that
will be selling prepared food products. A copy of your
permit must be submitted before you will be allowed on the
racetrack grounds.
Exhibitors/Vendors Move-In
Move
in for all areas will be on the dates stated on page 1.
All Exhibitors/Vendors must report to the registration
office to verify space assignments and receive credential packets
prior to set-up.
Product Information
- It is expressly understood that the Exhibitor/Vendor, his
agents or employees, are prohibited from holding drawings,
games of chance, or from distributing, selling or displaying
products, except for those listed in the Exhibitor Agreement
and approval by SIR Management.
- Exhibitory/Vendor certifies that said Exhibitor/Vendor is
an authorized distributor, manufacturer or licensee of all
articles, products and/or services that are distributed, displayed
and/or sold at the racetrack. Exhibitor/Vendor further
agrees that all articles, products, and/or services listed
on Exhibitor Agreement and approved by SIR Management will
be displayed, promoted and be readily available in quantity
sufficient for consumer purchase.
Changes
Exhibitor/Vendors may request the approval of SIR to change the
list of articles, products and/or services up to one month
before the race. These changes must be received in writing.
Sub Leasing
Exhibitors/Vendors are prohibited from sub-leasing, assigning
or apportioning the whole or any part of said space and/or
stand allocation.
Credentials
Exhibitors/Vendors will receive 4 credentials,
which are good for the entire event. Parking passes will be
issued on a case by case basis according to the exhibitors
needs.
No credentials will given out unless the contract is paid in
full and a Certificate of Insurance is on file with the SIR office.
RV Parking
Sebring International Raceway does not guarantee location of
RV or accessibility of utilities.
Insurance
A Certificate of Insurance for general, public
and products liability minimum coverage amounts of $1,000,000
/ $1,000,000 property damage. Sebring International Raceway,
Inc. AND Road Atlanta Ltd., must be names as additional insured,
it is mandatory and should be submitted directly by the Exhibitors
insurance company to SIR office, Fax 863-655-1777, attn: Jesse
McClelland. The Exhibitor agrees to indemnify and save
harmless Sebring International Raceway, Inc., their officers,
agents and employees from any damage, injury, or loss to any
person or persons including, but not limited to, persons to
whom the Exhibitor may be liable under any Workers Compensation
Law and the Exhibitor himself and from any loss, damage, cause
of action, claims, or suits for damages, including but not
limited to, loss of property, goods, wares, or merchandise,
caused by, arising out of, or in any way connected with the
exercise by the Exhibitor of the privileges granted herein.
SIR will not be responsible for the safety of exhibits against
theft, fire, robbery, accident, or any other destructive cause,
or for any injury that may arise to the public in the leased
area, or to the Exhibitors or their employees while on the property
of SIR.
Race Attendance
Management is not responsible for decreases
in normal race attendance due to acts of God, labor strikes,
etc.
Rain Policy
There will be no refunds.
Food Quality
In an effort to maintain the highest quality, SIR has developed
a food review committee who will be taste-testing food served
from concessions stands. Concessionaires who are found
to be serving sub-standard quality food will be notified by
SIR Management in writing. Failure to improve quality
will be grounds for Management to cancel that food item (no
refunds) or to terminate the Concessionaire Agreement in its
entirety.
Price Signs
All Food Concessionaires shall post the price
of all their sale items for the public to plainly see.
Exclusive Product Agreements
SIR will grant Exclusive Product Agreements
for the following products: Beer, Ice, Water and Soft Drinks.
These Exclusive Product Agreements will entitle Concessionaire
the exclusive right to supply all applicable food concessions
for the duration of the race. All applicable Concessionaires
using these products must purchase products needed through the
companies awarded the Agreement. Contact the SIR office
for the names of companies holding Exclusive Product Agreements.
Assurance of Limited Competition
Sebring International Raceway will make reasonable
efforts to insure that the number of vendors/concessionaires
selling similar wares will be limited.
Cleanliness
All food or beverage concessions must be
kept neat and clean at all times. You are responsible
for the immediate area around your stand.
